Technical Writing
It generally consists of five steps:
1. Preparation
This job includes defining the main goals of the text, assessing the information needs of the audience/reader, determining the scope of the writing, and selecting the appropriate medium.
2. Investigation and Surveys
Collect relevant information through on-site surveys, telephone calls, conferences, seminars, libraries and the Internet, and take detailed notes.
3. Organization of Information
Following a certain index form, collate and organize the random and incoherent information collected during investigations and surveys. The way you organize this information may form different habits.
4. Writing
Write the outline first, and then flesh it out into paragraphs. Don't worry too much about grammar, conciseness of language, or punctuation during the first draft.
5. Refining and Polishing
Check the draft to see if it is accurate, complete, and if it has achieved the goals and met the readers’ needs effectively. Read it over several times to locate and correct any mistakes or errors. Focus on severe issues such as uniformity and coherence first, and leave mechanical corrections (such as spellings and punctuations) to later revisions. For important documents, consider inviting others to review them and suggest improvements.